1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Reverend Jan Chase, Unity Church of Pomona 6. PLEDGE OF ALLEGIANCE
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Special Meeting Minutes of December 9, 2019 and the Regular Meeting Minutes of December 9, 2019. (Staff Person: Keri Johnson) B. APPROVAL OF WARRANT AND PAYROLL REGI STERS DECEMBER, 2019 Approve the December Warrant Registers and Direct Disbursements (check numbers 28106-28414) totaling $5,115,129.65 and Payroll Registers totaling $1,506,909.28 (check Numbers 161078-161282 and EFTs 18450- 18952). (Staff Person: Londa Bock-Helms) C. TREASURY REPORT NOVEMBER 2019 Receive and file the November 2019 Treasury Report. (Staff Person: Londa Bock-Helms) D. FI RST AMENDMENT TO AGREEMENT WI TH SFG RETI REMENT PLAN CONSULTI NG, LLC FOR I NVESTMENT ADVI SOR AND FI DUCI ARY SERVI CES Approve amendment number one to the Retirement Plan Investment Advisory Agreement between the City of Upland and SFG Retirement Plan Consulting, LLC and authorize the Interim City Manager to execute the agreement. (Staff Person: Londa Bock-Helms) E. ACCEPTANCE OF RI GHT OF WAY DEDI CATI ON (CORNER CUTBACK, GENERALLY LOCATED AT THE NORTHWEST CORNER OF 9TH STREET AND SAN ANTONI O AVENUE) FROM MR. MARI O SOSA HERRERA Accept the street right of way offer of dedication from Mario Sosa Herrera and authorize recordation of document. (Staff Person: Rosemary Hoerning) F. APPROVAL OF PUBLI C I MPROVEMENT AGREEMENT AND ENCROACHMENT LI CENSE AGREEMENT WI TH BRI XMOR FOR PROJECT LOCATED ON THE NORTHWEST CORNER OF FOOTHI LL BOULEVARD AND SAN ANTONI O AVENUE Approve the Public Improvement Agreement and Encroachment License Agreement (ELA) with Brixmor Upland Town Square, LLC; and authorize the Interim City Manager to execute the ELA. It is further recommended that the City Council accept the Faithful Performance bond and the Labor Materials bond in the amount $569,000 and $285,000 respectively. (Staff Person: Rosemary Hoerning) G. ACCEPTANCE OF PUBLI C I MPROVEMENT FOR TRACT MAP 18867 LOCATED EAST OF EUCLI D AVENUE AND SOUTH OF 19TH STREET (MERI TAGE HOMES) Accept the Tract Map 18867 public improvements performed by Meritage Homes and release the 25% bond. It is further recommended the City Council accept the pedestrian bridge improvements and reduce the bond to twenty five percent (25%) as a guaranty to be held for a period of 12 months after acceptance. (Staff Person: Rosemary Hoerning) H. APPROVAL OF AGREEMENT FOR CONSTRUCTI ON OF PUBLI C I MPROVEMENT AT 1160 E 19TH STREET BY WP FUND V UPLAND, LLC Approve the Agreement for Construction of Public Improvements by WP Fund V Upland, LLC and accept the Performance Bond in the amount of $469,000 and Labor and Materials Bond in the amount of $235,000. (Staff Person: Rosemary Hoerning) I. CONSI DERATI ON OF A RESOLUTI ON TO APPROVE MODI FI CATI ONS TO THE COMMUNI TY DEVELOPMENT BLOCK GRANT (CDBG) EMERGENCY REPAI RS PROGRAM GUI DELI NES/POLI CI ES Approve a Resolution adopting amended program guidelines/policies with respect to the City's Emergency Repair Program. (Staff Person: Robert Dalquest) J. ACCEPTANCE OF COVENANT AND AGREEMENT REGARDI NG WATER CONTROL MANAGEMENT PLAN AND STORM WATER BEST MANAGEMENT PRACTI CES TRANSFER, ACCESS, AND MAI NTENANCE Accept and execute all the Covenant and Agreements Regarding Water Quality Management Plan and Storm Water Best Management Practices Transfer, Access, and Maintenance and authorize recordation of said agreements. (Staff Person: Rosemary Hoerning)
PUBLIC HEARINGS A. CONSI DERATI ON OF AN ORDI NANCE TO ADOPT BY REFERENCE THE 2019 EDI TI ON OF THE CALI FORNI A BUI LDI NG CODE STANDARDS The City Council will consider an Ordinance to adopt by reference the 2019 California Building Standards Code, together with certain appendices and penalties. Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Hold second reading by number and title only, and adopt Ordinance No. 1935 adopting by reference the 2019 California Administrative, Building, Fire, Green Building Standards, Mechanical, Residential, Plumbing, Electrical, Energy, Existing Building, Historical Building, and Referenced Standards Codes (Title 24, California Code of Regulations, Parts 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, and 12); the 1997 Uniform Housing Code; the 1997 Uniform Code for the Abatement of Dangerous Buildings; including certain appendices and penalties.
COUNCIL COMMITTEE REPORTS A. SPECI AL POLI CE AND FI RE COMMI TTEE MEETI NG, DECEMBER 16, 2019 3) PROPOSED PURCHASE OF AN ARMORED RESCUE VEHICLE the Committee recommends the City Council authorize the exploration of external funding sources for the purchase of an Armored Rescue Vehicle.
BUSINESS ITEMS A. AMENDMENT TO THE I NTERI M CI TY MANAGER’S EMPLOYMENT AGREEMENT Consider the proposed amendment to the Interim City Manager’s Employment Agreement, which would extend its term for six months. (Staff Person: Steven Flower)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, January 27, 2020.
1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Reverend Jan Chase, Unity Church of Pomona 6. PLEDGE OF ALLEGIANCE
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Special Meeting Minutes of December 9, 2019 and the Regular Meeting Minutes of December 9, 2019. (Staff Person: Keri Johnson) B. APPROVAL OF WARRANT AND PAYROLL REGI STERS DECEMBER, 2019 Approve the December Warrant Registers and Direct Disbursements (check numbers 28106-28414) totaling $5,115,129.65 and Payroll Registers totaling $1,506,909.28 (check Numbers 161078-161282 and EFTs 18450- 18952). (Staff Person: Londa Bock-Helms) C. TREASURY REPORT NOVEMBER 2019 Receive and file the November 2019 Treasury Report. (Staff Person: Londa Bock-Helms) D. FI RST AMENDMENT TO AGREEMENT WI TH SFG RETI REMENT PLAN CONSULTI NG, LLC FOR I NVESTMENT ADVI SOR AND FI DUCI ARY SERVI CES Approve amendment number one to the Retirement Plan Investment Advisory Agreement between the City of Upland and SFG Retirement Plan Consulting, LLC and authorize the Interim City Manager to execute the agreement. (Staff Person: Londa Bock-Helms) E. ACCEPTANCE OF RI GHT OF WAY DEDI CATI ON (CORNER CUTBACK, GENERALLY LOCATED AT THE NORTHWEST CORNER OF 9TH STREET AND SAN ANTONI O AVENUE) FROM MR. MARI O SOSA HERRERA Accept the street right of way offer of dedication from Mario Sosa Herrera and authorize recordation of document. (Staff Person: Rosemary Hoerning) F. APPROVAL OF PUBLI C I MPROVEMENT AGREEMENT AND ENCROACHMENT LI CENSE AGREEMENT WI TH BRI XMOR FOR PROJECT LOCATED ON THE NORTHWEST CORNER OF FOOTHI LL BOULEVARD AND SAN ANTONI O AVENUE Approve the Public Improvement Agreement and Encroachment License Agreement (ELA) with Brixmor Upland Town Square, LLC; and authorize the Interim City Manager to execute the ELA. It is further recommended that the City Council accept the Faithful Performance bond and the Labor Materials bond in the amount $569,000 and $285,000 respectively. (Staff Person: Rosemary Hoerning) G. ACCEPTANCE OF PUBLI C I MPROVEMENT FOR TRACT MAP 18867 LOCATED EAST OF EUCLI D AVENUE AND SOUTH OF 19TH STREET (MERI TAGE HOMES) Accept the Tract Map 18867 public improvements performed by Meritage Homes and release the 25% bond. It is further recommended the City Council accept the pedestrian bridge improvements and reduce the bond to twenty five percent (25%) as a guaranty to be held for a period of 12 months after acceptance. (Staff Person: Rosemary Hoerning) H. APPROVAL OF AGREEMENT FOR CONSTRUCTI ON OF PUBLI C I MPROVEMENT AT 1160 E 19TH STREET BY WP FUND V UPLAND, LLC Approve the Agreement for Construction of Public Improvements by WP Fund V Upland, LLC and accept the Performance Bond in the amount of $469,000 and Labor and Materials Bond in the amount of $235,000. (Staff Person: Rosemary Hoerning) I. CONSI DERATI ON OF A RESOLUTI ON TO APPROVE MODI FI CATI ONS TO THE COMMUNI TY DEVELOPMENT BLOCK GRANT (CDBG) EMERGENCY REPAI RS PROGRAM GUI DELI NES/POLI CI ES Approve a Resolution adopting amended program guidelines/policies with respect to the City's Emergency Repair Program. (Staff Person: Robert Dalquest) J. ACCEPTANCE OF COVENANT AND AGREEMENT REGARDI NG WATER CONTROL MANAGEMENT PLAN AND STORM WATER BEST MANAGEMENT PRACTI CES TRANSFER, ACCESS, AND MAI NTENANCE Accept and execute all the Covenant and Agreements Regarding Water Quality Management Plan and Storm Water Best Management Practices Transfer, Access, and Maintenance and authorize recordation of said agreements. (Staff Person: Rosemary Hoerning)
PUBLIC HEARINGS A. CONSI DERATI ON OF AN ORDI NANCE TO ADOPT BY REFERENCE THE 2019 EDI TI ON OF THE CALI FORNI A BUI LDI NG CODE STANDARDS The City Council will consider an Ordinance to adopt by reference the 2019 California Building Standards Code, together with certain appendices and penalties. Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Hold second reading by number and title only, and adopt Ordinance No. 1935 adopting by reference the 2019 California Administrative, Building, Fire, Green Building Standards, Mechanical, Residential, Plumbing, Electrical, Energy, Existing Building, Historical Building, and Referenced Standards Codes (Title 24, California Code of Regulations, Parts 1, 2, 2.5, 3, 4, 5, 6, 8, 9, 10, 11, and 12); the 1997 Uniform Housing Code; the 1997 Uniform Code for the Abatement of Dangerous Buildings; including certain appendices and penalties.
COUNCIL COMMITTEE REPORTS A. SPECI AL POLI CE AND FI RE COMMI TTEE MEETI NG, DECEMBER 16, 2019 3) PROPOSED PURCHASE OF AN ARMORED RESCUE VEHICLE the Committee recommends the City Council authorize the exploration of external funding sources for the purchase of an Armored Rescue Vehicle.
BUSINESS ITEMS A. AMENDMENT TO THE I NTERI M CI TY MANAGER’S EMPLOYMENT AGREEMENT Consider the proposed amendment to the Interim City Manager’s Employment Agreement, which would extend its term for six months. (Staff Person: Steven Flower)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, January 27, 2020.