ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Special Meeting Minutes of May 26, 2020 and the Special Meeting Minutes of June 1, 2020. (Staff Person: Keri Johnson) B. 2ND READI NG OF ORDI NANCE 1940 APPROVI NG AN AMENDMENT TO DEVELOPMENT AGREEMENT NO. DA-1501 FOR THE ENCLAVE AT UPLAND SPECI FI C PLAN, EXTENDI NG THE AGREEMENT TO JULY 27, 2022 FOR THE PROPERTY GENERALLY LOCATED ON THE SOUTH SI DE OF FOOTHI LL BOULEVARD AND BOUNDED BY DEWEY WAY, 11TH STREET, AND WEST OF CENTRAL AVENUE Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1940 approving and adopting an Amendment (File No. DA 20-0002) to Development Agreement No. DA 15-01 for The Enclave at Upland Specific Plan Project, between the City of Upland and Lewis Land Developers, LLC, extending the term of the Development Agreement from July 27, 2020, to July 27, 2022, for a 19-acre site located at on the south side of Foothill Boulevard, the north side of 11th Street, with Central Avenue to the east, and adjacent on Dewey Avenue to the west (Assessor’s Parcel Numbers 1007-051-02, 03, 04 and 1007-041-05, 06, 07). (Staff Person: Robert Dalquest) C. 2ND READI NG OF ORDI NANCE 1941 AMENDI NG CHAPTER 10.40 OF THE UPLAND MUNI CI PAL CODE Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1941 amending Chapter 10.40 (stopping, standing, or parking restricted or prohibited on certain streets, publicly owned or operated off-street parking facilities, and in specified areas of city parks) of the Upland Municipal Code to incorporate state law provisions for enforcement of designated electric vehicle parking stalls or spaces exclusively for electric charging purposes. (Staff Person: Stephen Parker) D. 2ND READI NG OF ORDI NANCE 1942 ADDI NG CHAPTER 9.60 TO THE UPLAND MUNI CI PAL CODE PROHI BI TI NG SMOKI NG AND VAPI NG I N PUBLI C SPACES Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1942 adding Chapter 9.60 (Smoking and Vaping Prohibited in Public Spaces) to the Upland Municipal Code. (Staff Person: Robert Dalquest) E. ANNUAL ADOPTI ON OF I NVESTMENT POLI CY Adopt a Resolution approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2020-21. (Staff Person: Londa Bock- Helms) G. MAYORAL APPOI NTMENTS FOR VARI OUS COMMI TTEES Ratify the Mayoral Appointments, appointing Council Members to City Council committees and City and regional boards, with terms expiring in December 2020. (Staff Person: Keri Johnson) H. RESI GNATI ON OF CI TY COUNCI L ADVI SORY COMMI TTEE MEMBER Accept the resignation from City Council Advisory Committee Member Hydee Hall and instruct the City Clerk to post the vacancy pursuant to Government Code Section 54974. (Staff Person: Keri Johnson) J. NI BRS SOFTWARE SUPPORT FOR POLI CE CAD/RMS Approve the transition from Uniform Crime Reporting to National Incident Based Reporting System and authorize the City Manager to execute all related documents. (Staff Person: Darren Goodman) K. APPROVAL OF EXTENSI ON TO THE AGREEMENT FOR CLAI MS ADMI NI STRATORS FOR THE CI TY'S WORKERS' COMPENSATI ON AND SELF I NSURANCE PROGRAMS Direct the City Manager to exercise the option to extend the agreements for one (1) additional year for professional services of Keenan and Associates to provide Workers' Compensation Claims Management Services, and for Carl Warren and Company to provide Claims Management Services for the City's Self Insurance Program. (Staff Person: Stephen Parker)
TREASURY REPORT APRI L 2020 Receive and file the April 2020 Treasury Report. (Staff Person: Londa Bock-Helms)
REAPPOI NTMENTS TO LI BRARY BOARD AND APPOI NTMENTS TO THE PLANNI NG COMMI SSI ON Ratify the Mayor's reappointments of Renuka Balakrishnan and Wendy Slatkin to the Library Board, terms to expire June 2023; and ratify the appointments of Thomas Grahn and Lorraine Kindred to the Planning Commission, terms to expire June 2024. Ms. Balakrishnan has served three full consecutive terms so her reappointment would require a 4/5ths vote of the City Council. (Staff Person: Keri Johnson)
BUSINESS ITEMS A. ACTI ON TO FI LL CI TY COUNCI L VACANCY CREATED BY THE RESI GNATI ON OF MAYOR PRO TEM FELI X The City Council will consider the following options to fill the City Council Vacancy (Staff Person: Steven Flower) 1. Adopt a Resolution calling and giving notice of the holding of a Special Municipal Election on Tuesday, November 3, 2020, to a fill a vacancy on the City Council (District 3), and requesting the Board of Supervisors of the County of San Bernardino consent to the consolidation of the Special Municipal Election of the City of Upland with the Statewide General Election to be held pursuant to Elections Code 10403; and 2. Appoint a resident and registered voter (“elector”) of District 3 of the City of Upland to fill the vacancy until the Special Municipal Election, subject to his/her acceptance of the appointment; or 3. Direct staff to commence an advertised selection process and solicit applications for the City Council to consider for appointment to fill the vacancy until the Special Municipal Election; or 4. Choose not to fill the vacancy until the Special Election.
APPOINTMENT OF MAYOR PRO TEM Appoint one of its members to serve as Mayor Pro Tem in order to fill the vacant position resulting from Council Member Felix’s resignation. It is also recommended that the City Council adopt a Resolution to clarify the process for appointing a Mayor Pro Tem in the event of an unscheduled vacancy in the position. (Staff Person: Keri Johnson)
AWARD OF BI D FOR 7TH STREET & HARRI NGTON AVENUE REHABI LI TATI ON AND WATER I MPROVEMENTS (BI D NO. 2020-03) Approve the plans and specifications for the 7th Street & Harrington Avenue Rehabilitation and Water Improvements Project; award the construction contract to T.E. Roberts, Inc. in the amount of $2,869,735; and, approve a construction contingency in the amount of $345,265, for a total amount of $3,215,000. It is further recommended that the City Council appropriate $300,000 in Gas Tax Funds, $1,150,000 in Measure I Funds, and $1,275,000 in Water Funds as identified in the proposed Fiscal Year 2020-21 CI P Budget. (Staff Person: Steven Nix)
UPDATE ON CURFEW ORDER AND CONSI DERATI ON OF ANY EXTENSI ON/AMENDMENTS Consider action to extend (if appropriate) and/or receive and file this report. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, June 22, 2020.
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Special Meeting Minutes of May 26, 2020 and the Special Meeting Minutes of June 1, 2020. (Staff Person: Keri Johnson) B. 2ND READI NG OF ORDI NANCE 1940 APPROVI NG AN AMENDMENT TO DEVELOPMENT AGREEMENT NO. DA-1501 FOR THE ENCLAVE AT UPLAND SPECI FI C PLAN, EXTENDI NG THE AGREEMENT TO JULY 27, 2022 FOR THE PROPERTY GENERALLY LOCATED ON THE SOUTH SI DE OF FOOTHI LL BOULEVARD AND BOUNDED BY DEWEY WAY, 11TH STREET, AND WEST OF CENTRAL AVENUE Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1940 approving and adopting an Amendment (File No. DA 20-0002) to Development Agreement No. DA 15-01 for The Enclave at Upland Specific Plan Project, between the City of Upland and Lewis Land Developers, LLC, extending the term of the Development Agreement from July 27, 2020, to July 27, 2022, for a 19-acre site located at on the south side of Foothill Boulevard, the north side of 11th Street, with Central Avenue to the east, and adjacent on Dewey Avenue to the west (Assessor’s Parcel Numbers 1007-051-02, 03, 04 and 1007-041-05, 06, 07). (Staff Person: Robert Dalquest) C. 2ND READI NG OF ORDI NANCE 1941 AMENDI NG CHAPTER 10.40 OF THE UPLAND MUNI CI PAL CODE Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1941 amending Chapter 10.40 (stopping, standing, or parking restricted or prohibited on certain streets, publicly owned or operated off-street parking facilities, and in specified areas of city parks) of the Upland Municipal Code to incorporate state law provisions for enforcement of designated electric vehicle parking stalls or spaces exclusively for electric charging purposes. (Staff Person: Stephen Parker) D. 2ND READI NG OF ORDI NANCE 1942 ADDI NG CHAPTER 9.60 TO THE UPLAND MUNI CI PAL CODE PROHI BI TI NG SMOKI NG AND VAPI NG I N PUBLI C SPACES Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1942 adding Chapter 9.60 (Smoking and Vaping Prohibited in Public Spaces) to the Upland Municipal Code. (Staff Person: Robert Dalquest) E. ANNUAL ADOPTI ON OF I NVESTMENT POLI CY Adopt a Resolution approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2020-21. (Staff Person: Londa Bock- Helms) G. MAYORAL APPOI NTMENTS FOR VARI OUS COMMI TTEES Ratify the Mayoral Appointments, appointing Council Members to City Council committees and City and regional boards, with terms expiring in December 2020. (Staff Person: Keri Johnson) H. RESI GNATI ON OF CI TY COUNCI L ADVI SORY COMMI TTEE MEMBER Accept the resignation from City Council Advisory Committee Member Hydee Hall and instruct the City Clerk to post the vacancy pursuant to Government Code Section 54974. (Staff Person: Keri Johnson) J. NI BRS SOFTWARE SUPPORT FOR POLI CE CAD/RMS Approve the transition from Uniform Crime Reporting to National Incident Based Reporting System and authorize the City Manager to execute all related documents. (Staff Person: Darren Goodman) K. APPROVAL OF EXTENSI ON TO THE AGREEMENT FOR CLAI MS ADMI NI STRATORS FOR THE CI TY'S WORKERS' COMPENSATI ON AND SELF I NSURANCE PROGRAMS Direct the City Manager to exercise the option to extend the agreements for one (1) additional year for professional services of Keenan and Associates to provide Workers' Compensation Claims Management Services, and for Carl Warren and Company to provide Claims Management Services for the City's Self Insurance Program. (Staff Person: Stephen Parker)
TREASURY REPORT APRI L 2020 Receive and file the April 2020 Treasury Report. (Staff Person: Londa Bock-Helms)
REAPPOI NTMENTS TO LI BRARY BOARD AND APPOI NTMENTS TO THE PLANNI NG COMMI SSI ON Ratify the Mayor's reappointments of Renuka Balakrishnan and Wendy Slatkin to the Library Board, terms to expire June 2023; and ratify the appointments of Thomas Grahn and Lorraine Kindred to the Planning Commission, terms to expire June 2024. Ms. Balakrishnan has served three full consecutive terms so her reappointment would require a 4/5ths vote of the City Council. (Staff Person: Keri Johnson)
BUSINESS ITEMS A. ACTI ON TO FI LL CI TY COUNCI L VACANCY CREATED BY THE RESI GNATI ON OF MAYOR PRO TEM FELI X The City Council will consider the following options to fill the City Council Vacancy (Staff Person: Steven Flower) 1. Adopt a Resolution calling and giving notice of the holding of a Special Municipal Election on Tuesday, November 3, 2020, to a fill a vacancy on the City Council (District 3), and requesting the Board of Supervisors of the County of San Bernardino consent to the consolidation of the Special Municipal Election of the City of Upland with the Statewide General Election to be held pursuant to Elections Code 10403; and 2. Appoint a resident and registered voter (“elector”) of District 3 of the City of Upland to fill the vacancy until the Special Municipal Election, subject to his/her acceptance of the appointment; or 3. Direct staff to commence an advertised selection process and solicit applications for the City Council to consider for appointment to fill the vacancy until the Special Municipal Election; or 4. Choose not to fill the vacancy until the Special Election.
APPOINTMENT OF MAYOR PRO TEM Appoint one of its members to serve as Mayor Pro Tem in order to fill the vacant position resulting from Council Member Felix’s resignation. It is also recommended that the City Council adopt a Resolution to clarify the process for appointing a Mayor Pro Tem in the event of an unscheduled vacancy in the position. (Staff Person: Keri Johnson)
AWARD OF BI D FOR 7TH STREET & HARRI NGTON AVENUE REHABI LI TATI ON AND WATER I MPROVEMENTS (BI D NO. 2020-03) Approve the plans and specifications for the 7th Street & Harrington Avenue Rehabilitation and Water Improvements Project; award the construction contract to T.E. Roberts, Inc. in the amount of $2,869,735; and, approve a construction contingency in the amount of $345,265, for a total amount of $3,215,000. It is further recommended that the City Council appropriate $300,000 in Gas Tax Funds, $1,150,000 in Measure I Funds, and $1,275,000 in Water Funds as identified in the proposed Fiscal Year 2020-21 CI P Budget. (Staff Person: Steven Nix)
UPDATE ON CURFEW ORDER AND CONSI DERATI ON OF ANY EXTENSI ON/AMENDMENTS Consider action to extend (if appropriate) and/or receive and file this report. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, June 22, 2020.