1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Pastor Randy Gardner, Purpose Church 6. PLEDGE OF ALLEGIANCE
PRESENTATIONS Presentation of Badge to Police Captain Cliff Mathews Presentation to the Winners of the City "Picture it Upland" photo contest
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF WARRANT AND PAYROLL REGISTERS JULY 2019 Approve the July Warrant Registers and Direct Disbursements (check numbers 26000-26489) totaling $17,309,829.63 and Payroll Registers totaling $1,359,116.28 (check Numbers 160763-160799 and EFTs 15744- 16234). (Staff Person: Londa Bock-Helms) B. APPROVAL OF MINUTES Approve the Special Workshop Minutes of July 20, 2019 and the Regular Meeting Minutes of July 22, 2019. (Staff Person: Keri Johnson) E. AMENDMENT TO THE MUTUAL AID AGREEMENT WITH THE INLAND EMPIRE UTILITY AGENCY AND ITS MEMBER AGENCIES Authorize the Interim City Manager to execute an Amendment to the Mutual Aid Agreement with the Inland Empire Utility Agency and its member agencies to update the contact information for the sanitary sewage overflow response program. (Staff Person: Rosemary Hoerning) F. CITY VEHICLE FUEL PURCHASE AGREEMENT WITH MERIT OIL COMPANY Approve an agreement between the City and Nuckles Oil Co. Inc. (DBA Merit Oil Co) for gasoline and diesel fuel purchases between July 1, 2019 to June 30, 2022; and authorize the Interim City Manager to execute the agreement. (Staff Person: Rosemary Hoerning) G. TREASURER'S REPORT JUNE 2019 Receive and file the June 2019 Treasurer's Reports. (Staff Person: Londa Bock-Helms) H. ACCEPTANCE OF PUBLIC IMPROVEMENT FOR PARCEL MAP 17943 Accept the public improvements for Parcel Map 17943, and release the bonds for this project. (Staff Person: Rosemary Hoerning) I. ACCEPTANCE OF WORK FOR CITY WIDE SLURRY SEALS 2017/2018 Accept the work; record the Notice of Completion; and, reduce the Faithful Performance Bond to 10% for the Citywide Slurry Seals 2017/2018 Project. (Staff Person: Rosemary Hoerning) K. COMMUNITY FACILITIES DISTRICTS 2003-1, 2003-2 IMPROVEMENT AREAS 1 AND 2, 2015-1 IMPROVEMENT AREA 1, 2016-1 IMPROVEMENT AREA 1, 2016-2 AND 2017-1: INTENT TO LEVY AND COLLECT SPECIAL TAXES Adopt a Resolution authorizing the levy of a special taxes in: Community Facilities District 2003-1 (Upland 54); Community Facilities District 2003- 2 (The Colonies at San Antonio) - Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2015-1 (Sycamore Hills) Improvement Area No. 1; Community Facilities District 2016-1 (Harvest at Upland) Improvement Area No. 1; Community Facilities District 2016-2 (Harvest Maintenance) and; Community Facilities District 2017-1 (Maintenance Services) for Fiscal Year 2019/20. (Staff Person: Londa Bock-Helms) L. MEMORANDUM OF UNDERSTANDING BETWEEN THE CI TY OF UPLAND AND THE UPLAND UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER Authorize the City Manager, or her designee, to execute a Memorandum of Understanding with the Upland Unified School District to provide one (1) Upland Police Department School Resource Officer to the School District. (Staff Person: Darren Goodman)
APPOINTMENT AND REAPPOINTMENT TO THE PLANNING COMMISSION Ratify the Mayor's reappointment of Shelly Verrinder (4/5ths vote required) and the appointment of Candice Moffitt (majority vote required) to the Planning Commission, terms expiring June 2023. (Staff Person: Keri Johnson)
EXTENSION OF PLANNING COMMISSION CHAIRPERSON'S TERM BEYOND FOUR CONSECUTIVE TERMS Consider allowing the term of Planning Commission Chairperson Gary Schwary to extend more than four consecutive terms. (Staff Person: Keri Johnson)
UPDATE AND AMENDMENT OF POLICIES AND PROCEDURES RELATIVE TO THE ESTABLISHMENT AND OPERATION OF COMMISSIONS, COMMITTEES, BOARDS, AND AUTHORITIES APPOINTED TO ADVISE THE CITY COUNCIL Adopt a Resolution amending the policies and procedures relative to the establishment and operation of Commissions, Committees, Boards, and Authorities appointed to advise the City Council. (Staff Person: Keri Johnson)
ANNUAL WEED ABATEMENT PROGRAM - ACCEPTANCE OF YEAR END REPORT AND ASSESSMENTS The City Council will consider the final cost report for the Annual Weed Abatement Program. (Staff Person: Sheldon Bloomfield) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Accept the itemized cost report for all weed abatement assessments and authorize placement on the San Bernardino County property tax rolls.
AWARD OF ANIMAL CARE AND ADOPTION SERVICES AGREEMENT Approve the Upland Animal Care and Adoption Services Agreement with Friends of the Upland Animal Shelter non-profit organization. (Staff Person: Rosemary Hoerning)
PRESENTATION OF CONCEPTUAL MASTER PLAN FOR MEMORIAL PARK AND COMPLETED PROPOSITION 68 GRANT Receive and file the Concept Master Plan for Memorial Park and the completed Proposition 68 Grant Statewide Park Program (SPP) Application. (Staff Person: Doug Story)
GIS SOFTWARE AND PROFESSIONAL SERVICES FOR STORM DRAIN AND SEWER FACILITY INFORMATION Approve a Professional Services Agreement with Nobel Systems to purchase the Nobel GeoViewer software and implement a data conversion of the City's sewer and storm drain facility improvement drawings and facility information; and authorize the Interim City Manager to execute the agreement. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The regular City Council meeting scheduled for August 26, 2019 will be cancelled. The next regularly scheduled City Council meeting is Monday, September 9, 2019.
1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Pastor Randy Gardner, Purpose Church 6. PLEDGE OF ALLEGIANCE
PRESENTATIONS Presentation of Badge to Police Captain Cliff Mathews Presentation to the Winners of the City "Picture it Upland" photo contest
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF WARRANT AND PAYROLL REGISTERS JULY 2019 Approve the July Warrant Registers and Direct Disbursements (check numbers 26000-26489) totaling $17,309,829.63 and Payroll Registers totaling $1,359,116.28 (check Numbers 160763-160799 and EFTs 15744- 16234). (Staff Person: Londa Bock-Helms) B. APPROVAL OF MINUTES Approve the Special Workshop Minutes of July 20, 2019 and the Regular Meeting Minutes of July 22, 2019. (Staff Person: Keri Johnson) E. AMENDMENT TO THE MUTUAL AID AGREEMENT WITH THE INLAND EMPIRE UTILITY AGENCY AND ITS MEMBER AGENCIES Authorize the Interim City Manager to execute an Amendment to the Mutual Aid Agreement with the Inland Empire Utility Agency and its member agencies to update the contact information for the sanitary sewage overflow response program. (Staff Person: Rosemary Hoerning) F. CITY VEHICLE FUEL PURCHASE AGREEMENT WITH MERIT OIL COMPANY Approve an agreement between the City and Nuckles Oil Co. Inc. (DBA Merit Oil Co) for gasoline and diesel fuel purchases between July 1, 2019 to June 30, 2022; and authorize the Interim City Manager to execute the agreement. (Staff Person: Rosemary Hoerning) G. TREASURER'S REPORT JUNE 2019 Receive and file the June 2019 Treasurer's Reports. (Staff Person: Londa Bock-Helms) H. ACCEPTANCE OF PUBLIC IMPROVEMENT FOR PARCEL MAP 17943 Accept the public improvements for Parcel Map 17943, and release the bonds for this project. (Staff Person: Rosemary Hoerning) I. ACCEPTANCE OF WORK FOR CITY WIDE SLURRY SEALS 2017/2018 Accept the work; record the Notice of Completion; and, reduce the Faithful Performance Bond to 10% for the Citywide Slurry Seals 2017/2018 Project. (Staff Person: Rosemary Hoerning) K. COMMUNITY FACILITIES DISTRICTS 2003-1, 2003-2 IMPROVEMENT AREAS 1 AND 2, 2015-1 IMPROVEMENT AREA 1, 2016-1 IMPROVEMENT AREA 1, 2016-2 AND 2017-1: INTENT TO LEVY AND COLLECT SPECIAL TAXES Adopt a Resolution authorizing the levy of a special taxes in: Community Facilities District 2003-1 (Upland 54); Community Facilities District 2003- 2 (The Colonies at San Antonio) - Improvement Area No. 1 and Improvement Area No. 2; Community Facilities District 2015-1 (Sycamore Hills) Improvement Area No. 1; Community Facilities District 2016-1 (Harvest at Upland) Improvement Area No. 1; Community Facilities District 2016-2 (Harvest Maintenance) and; Community Facilities District 2017-1 (Maintenance Services) for Fiscal Year 2019/20. (Staff Person: Londa Bock-Helms) L. MEMORANDUM OF UNDERSTANDING BETWEEN THE CI TY OF UPLAND AND THE UPLAND UNIFIED SCHOOL DISTRICT FOR A SCHOOL RESOURCE OFFICER Authorize the City Manager, or her designee, to execute a Memorandum of Understanding with the Upland Unified School District to provide one (1) Upland Police Department School Resource Officer to the School District. (Staff Person: Darren Goodman)
APPOINTMENT AND REAPPOINTMENT TO THE PLANNING COMMISSION Ratify the Mayor's reappointment of Shelly Verrinder (4/5ths vote required) and the appointment of Candice Moffitt (majority vote required) to the Planning Commission, terms expiring June 2023. (Staff Person: Keri Johnson)
EXTENSION OF PLANNING COMMISSION CHAIRPERSON'S TERM BEYOND FOUR CONSECUTIVE TERMS Consider allowing the term of Planning Commission Chairperson Gary Schwary to extend more than four consecutive terms. (Staff Person: Keri Johnson)
UPDATE AND AMENDMENT OF POLICIES AND PROCEDURES RELATIVE TO THE ESTABLISHMENT AND OPERATION OF COMMISSIONS, COMMITTEES, BOARDS, AND AUTHORITIES APPOINTED TO ADVISE THE CITY COUNCIL Adopt a Resolution amending the policies and procedures relative to the establishment and operation of Commissions, Committees, Boards, and Authorities appointed to advise the City Council. (Staff Person: Keri Johnson)
ANNUAL WEED ABATEMENT PROGRAM - ACCEPTANCE OF YEAR END REPORT AND ASSESSMENTS The City Council will consider the final cost report for the Annual Weed Abatement Program. (Staff Person: Sheldon Bloomfield) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Accept the itemized cost report for all weed abatement assessments and authorize placement on the San Bernardino County property tax rolls.
AWARD OF ANIMAL CARE AND ADOPTION SERVICES AGREEMENT Approve the Upland Animal Care and Adoption Services Agreement with Friends of the Upland Animal Shelter non-profit organization. (Staff Person: Rosemary Hoerning)
PRESENTATION OF CONCEPTUAL MASTER PLAN FOR MEMORIAL PARK AND COMPLETED PROPOSITION 68 GRANT Receive and file the Concept Master Plan for Memorial Park and the completed Proposition 68 Grant Statewide Park Program (SPP) Application. (Staff Person: Doug Story)
GIS SOFTWARE AND PROFESSIONAL SERVICES FOR STORM DRAIN AND SEWER FACILITY INFORMATION Approve a Professional Services Agreement with Nobel Systems to purchase the Nobel GeoViewer software and implement a data conversion of the City's sewer and storm drain facility improvement drawings and facility information; and authorize the Interim City Manager to execute the agreement. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The regular City Council meeting scheduled for August 26, 2019 will be cancelled. The next regularly scheduled City Council meeting is Monday, September 9, 2019.