PRESENTATIONS Presentation of Certificates of Recognition to Complete Counts Committee Chairperson James Breitling and the 2020 Complete Counts Committee for their efforts to increase awareness and educate the community about the 2020 Census, and to motivate residents to respond to the Census.
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Regular Meeting Minutes of October 12, 2020. (Staff Person: Keri Johnson) C. SEWER SERVI CE AGREEMENT FOR 2371 N SAN ANTONI O AVE Authorize the City Manager to execute the Sewer Service Agreement. (Staff Person: Steven Nix) D. APPROVAL OF ADDI TI ONAL BUDGET FOR THE WORK BEI NG PERFORMED FOR THE MOTOR CONTROL CENTER UPGRADE AT PLANT NO. 6 Increase the authorized budget for the Plant No. 6 Motor Control Center Upgrade from $250,000 to $310,000 to provide for additional services needed to complete the project. (Staff Person: Steven Nix) E. TRAFFI C SI GNAL MAI NTENANCE SERVI CES AGREEMENT Authorize the City Manager to execute a Traffic Signal Maintenance Services Agreement with Econolite Systems, Inc., for a contract period of 3 years, with the option to renew for two additional one-year terms upon mutual written consent of both the City and Econolite Systems, Inc. (Staff Person: Steven Nix) F. OFFI CE OF TRAFFI C SAFETY STEP GRANT PT21173 Accept the Office of Traffic Safety (OTS) grant funds and authorize the appropriation of $170,000 (Grant #PT21173). (Staff Person: Darren Goodman) G. OFFI CE OF TRAFFI C SAFETY GRANT-TRAFFI C RECORDS I MPROVEMENT PROJECT (TR21039) Accept the Office of Traffic Safety (OTS) Traffic Records Improvement Project (TRI P) grant funds in the amount of $25,000, and authorize the appropriation of $25,000 for the purchase of Crossroads interface software system. (Staff Person: Darren Goodman) H. OFFI CE OF TRAFFI C SAFETY RI DE TO LI VE MOTORCYCLE EDUCATI ON GRANT (MC21006) Accept the Office of Traffic Safety (OTS) Ride to Live Motorcycle Education Grant funds in the amount of $24,000 and authorize the appropriation of $24,000 for civilian motorcycle training conducted by the Upland Police Department's Traffic Unit. (Staff Person: Darren Goodman) I. POST DI STANCE LEARNI NG GRANT PROGRAM Accept the Police Officer Standards and Training (POST) Organizational Wellness Grant (DLGP-FY20/21-009) funds in the amount of $191,266.25 and the POST Cultural Diversity Grant (DLGP-FY20/21-010) funds in the amount of $210,756.25 and authorize the appropriation of $191,266.25 and $210,756.25 for new training opportunities within the Department. It is further recommended that the City Council approve the contract with Kim Turner, LLC for the development, implementation, and presentation of the Upland Police Department POST training for both Distance Learning programs as defined within the contract; not to exceed the amount of each grant award and authorize the City Manager to execute the agreement. (Staff Person: Darren Goodman) J. ANNUAL MEETI NG OF THE POMONA VALLEY PROTECTI VE ASSOCI ATI ON (PVPA) Appoint Rosemary Hoerning as proxy to vote all shares at the annual shareholder’s meeting of the Pomona Valley Protective Association. (Staff Person: Rosemary Hoerning) K. AFFI RM CARES ACT ALLOCATI ON AGREEMENT WI TH THE COUNTY OF SAN BERNARDI NO Affirm the Mayor's acceptance of an allocation agreement with the County of San Bernardino necessary to receive passthrough funding from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). (Staff Person: Stephen Parker)
WATER RATE ADJUSTMENTS – STATUS UPDATE Maintain the established water rates implemented on January 1, 2019 and not implement the water rate increase scheduled for January 1, 2021. (Staff Person: Steven Nix)
BUSINESS ITEMS A. PROCUREMENT FOR IT INFRASTRUCTURE PROJECTS USING COUNTY CARES ACT PROJECT FUNDS Approve the procurement of I T infrastructure projects with the use of CARES Act Project funds from the County of San Bernardino pending submission to and approval of the projects by the County. (Staff Person: Stephen Parker) B. APPROVE THE PROCUREMENT OF A PREFABRICATED PUBLIC RESTROOM FACILITY EAST OF SECOND AVENUE ADJACENT TO THE PACIFIC ELECTRIC TRAIL Adopt a Resolution to approve the procurement of a prefabricated modular restroom facility from the “Public Restroom Company” to be installed east of Second Avenue and adjacent to the Pacific Electric Trail in the amount of $160,000 (cost plus 10% contingency) and an amount of $27,000 for utility and electrical extensions and foundation preparation for a total cost of $187,000. It is further recommended the City Council authorize the Mayor to execute the San Bernardino County CARES Act Project Agreement for this improvement and appropriate the project cost from the park acquisition and development fund for cash flow purposes and in the event the project is deemed not eligible for CARES Act Funding. (Staff Person: Robert Dalquest)
CONSIDERATION OF EXTENDING DOWNTOWN STREET CLOSURES TO FACILITATE TEMPORARY OUTDOOR DINING Direct staff to maintain current street closures in the Upland Downtown through January 2, 2021 to facilitate temporary outdoor dining pursuant to Resolution No. 6553 to assist restaurants severely impacted by the indoor dining and general capacity restriction mitigations mandated by the State to limit the spread of the COVI D-19 virus. (Staff Person: Robert Dalquest)
FIRST-QUARTER BUDGET REVIEW FY 2020-21 Receive and file the First-Quarter Budget Review for Fiscal Year 2020- 21; approve the First-Quarter Budget Review's Proposed Budget Adjustments; and receive and file the updated Five Year Financial Projection. (Staff Person: Stephen Parker)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, November 9, 2020.
PRESENTATIONS Presentation of Certificates of Recognition to Complete Counts Committee Chairperson James Breitling and the 2020 Complete Counts Committee for their efforts to increase awareness and educate the community about the 2020 Census, and to motivate residents to respond to the Census.
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Regular Meeting Minutes of October 12, 2020. (Staff Person: Keri Johnson) C. SEWER SERVI CE AGREEMENT FOR 2371 N SAN ANTONI O AVE Authorize the City Manager to execute the Sewer Service Agreement. (Staff Person: Steven Nix) D. APPROVAL OF ADDI TI ONAL BUDGET FOR THE WORK BEI NG PERFORMED FOR THE MOTOR CONTROL CENTER UPGRADE AT PLANT NO. 6 Increase the authorized budget for the Plant No. 6 Motor Control Center Upgrade from $250,000 to $310,000 to provide for additional services needed to complete the project. (Staff Person: Steven Nix) E. TRAFFI C SI GNAL MAI NTENANCE SERVI CES AGREEMENT Authorize the City Manager to execute a Traffic Signal Maintenance Services Agreement with Econolite Systems, Inc., for a contract period of 3 years, with the option to renew for two additional one-year terms upon mutual written consent of both the City and Econolite Systems, Inc. (Staff Person: Steven Nix) F. OFFI CE OF TRAFFI C SAFETY STEP GRANT PT21173 Accept the Office of Traffic Safety (OTS) grant funds and authorize the appropriation of $170,000 (Grant #PT21173). (Staff Person: Darren Goodman) G. OFFI CE OF TRAFFI C SAFETY GRANT-TRAFFI C RECORDS I MPROVEMENT PROJECT (TR21039) Accept the Office of Traffic Safety (OTS) Traffic Records Improvement Project (TRI P) grant funds in the amount of $25,000, and authorize the appropriation of $25,000 for the purchase of Crossroads interface software system. (Staff Person: Darren Goodman) H. OFFI CE OF TRAFFI C SAFETY RI DE TO LI VE MOTORCYCLE EDUCATI ON GRANT (MC21006) Accept the Office of Traffic Safety (OTS) Ride to Live Motorcycle Education Grant funds in the amount of $24,000 and authorize the appropriation of $24,000 for civilian motorcycle training conducted by the Upland Police Department's Traffic Unit. (Staff Person: Darren Goodman) I. POST DI STANCE LEARNI NG GRANT PROGRAM Accept the Police Officer Standards and Training (POST) Organizational Wellness Grant (DLGP-FY20/21-009) funds in the amount of $191,266.25 and the POST Cultural Diversity Grant (DLGP-FY20/21-010) funds in the amount of $210,756.25 and authorize the appropriation of $191,266.25 and $210,756.25 for new training opportunities within the Department. It is further recommended that the City Council approve the contract with Kim Turner, LLC for the development, implementation, and presentation of the Upland Police Department POST training for both Distance Learning programs as defined within the contract; not to exceed the amount of each grant award and authorize the City Manager to execute the agreement. (Staff Person: Darren Goodman) J. ANNUAL MEETI NG OF THE POMONA VALLEY PROTECTI VE ASSOCI ATI ON (PVPA) Appoint Rosemary Hoerning as proxy to vote all shares at the annual shareholder’s meeting of the Pomona Valley Protective Association. (Staff Person: Rosemary Hoerning) K. AFFI RM CARES ACT ALLOCATI ON AGREEMENT WI TH THE COUNTY OF SAN BERNARDI NO Affirm the Mayor's acceptance of an allocation agreement with the County of San Bernardino necessary to receive passthrough funding from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). (Staff Person: Stephen Parker)
WATER RATE ADJUSTMENTS – STATUS UPDATE Maintain the established water rates implemented on January 1, 2019 and not implement the water rate increase scheduled for January 1, 2021. (Staff Person: Steven Nix)
BUSINESS ITEMS A. PROCUREMENT FOR IT INFRASTRUCTURE PROJECTS USING COUNTY CARES ACT PROJECT FUNDS Approve the procurement of I T infrastructure projects with the use of CARES Act Project funds from the County of San Bernardino pending submission to and approval of the projects by the County. (Staff Person: Stephen Parker) B. APPROVE THE PROCUREMENT OF A PREFABRICATED PUBLIC RESTROOM FACILITY EAST OF SECOND AVENUE ADJACENT TO THE PACIFIC ELECTRIC TRAIL Adopt a Resolution to approve the procurement of a prefabricated modular restroom facility from the “Public Restroom Company” to be installed east of Second Avenue and adjacent to the Pacific Electric Trail in the amount of $160,000 (cost plus 10% contingency) and an amount of $27,000 for utility and electrical extensions and foundation preparation for a total cost of $187,000. It is further recommended the City Council authorize the Mayor to execute the San Bernardino County CARES Act Project Agreement for this improvement and appropriate the project cost from the park acquisition and development fund for cash flow purposes and in the event the project is deemed not eligible for CARES Act Funding. (Staff Person: Robert Dalquest)
CONSIDERATION OF EXTENDING DOWNTOWN STREET CLOSURES TO FACILITATE TEMPORARY OUTDOOR DINING Direct staff to maintain current street closures in the Upland Downtown through January 2, 2021 to facilitate temporary outdoor dining pursuant to Resolution No. 6553 to assist restaurants severely impacted by the indoor dining and general capacity restriction mitigations mandated by the State to limit the spread of the COVI D-19 virus. (Staff Person: Robert Dalquest)
FIRST-QUARTER BUDGET REVIEW FY 2020-21 Receive and file the First-Quarter Budget Review for Fiscal Year 2020- 21; approve the First-Quarter Budget Review's Proposed Budget Adjustments; and receive and file the updated Five Year Financial Projection. (Staff Person: Stephen Parker)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, November 9, 2020.