PRESENTATIONS Presentation by Upland Chamber of Commerce regarding the City of Upland Christmas Adventure
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Special Meeting Minutes of November 9, 2020 and the Regular Meeting Minutes of November 9, 2020. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1948 TO CONSIDER ZONING CODE AMENDMENT ZA 20-0001 TO REVISE CHAPTER 17.37 OF THE UPLAND MUNI CI PAL CODE REGULATING ACCESSORY DWELLING UNITS FOR COMPLIANCE WITH RECENT CHANGES TO STATE GOVERNMENT CODE SECTIONS 65852.2 AND 65852.22 Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1948 pertaining to accessory dwelling units, and finding the ordinance to be exempt from the California Environmental Quality Act. (Staff Person: Robert Dalquest) C. APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS Approve the October Warrant Registers (check numbers 32123-32489 and Direct Disbursements totaling $6,072,965.55 and Payroll Registers totaling $1,262,263.70 (check Numbers 161625-161643 and EFT's 23808- 24301). (Staff Person: Stephen Parker) D. TREASURY REPORT OCTOBER 2020 Receive and file the October 2020 Treasury Report. (Staff Person: Stephen Parker) E. RESIGNATION OF PERSONNEL BOARD OF REVIEW MEMBER Accept the resignation of Robert Sanderson, who serves on the Personnel Board of Review. (Staff Person: Keri Johnson) G. 2020 MILLS ACT CONTRACTS FOR NINE HISTORIC PROPERTIES Approve the Mills Act contracts for nine (9) historic properties and authorize the City Manager to execute the documents, subject to review and approval of the Mills Act contracts by the City Attorney. (Staff Person: Robert Dalquest) H. CONSIDERATION OF A RESOLUTION FOR SUBMISSION OF AN APPLICATION UNDER PER CAPITA GRANT FUNDS Adopt a Resolution approving applications for Per Capita Grant Funds to the Office of Grants and Local Services (OGALS) with the State of California Department of Parks and Recreation. (Staff Person: Stephen Parker) I. DISPOSAL OF SURPLUS EQUIPMENT Declare items as surplus, and authorize the City Manager to initiate disposal of the surplus equipment. (Staff Person: Stephen Parker) J. ACCEPTANCE OF GRANT REVIEW COMMITTEE RECOMMENDATIONS RELATIVE TO ELIGIBLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED COMMERCIAL REHABILITATION PROGRAM PROJECTS Accept the Grant Review Committee’s recommendation relative to eligibility and funding for Commercial Rehabilitation Program participants. (Staff Person: Robert Dalquest)
RESIGNATION OF CITY COUNCIL ADVISORY COMMITTEE MEMBERS Accept the resignations from City Council Advisory Committee Members James Breitling and Shannan Maust. (Staff Person: Keri Johnson)
PUBLIC HEARINGS CONSIDER ZONING CODE TEXT AMENDMENT NO. ZA-20-0005 FOR MINOR CHANGES TO SECTION 17.40 OF THE UPLAND MUNICIPAL CODE REGARDING WIRELESS TELECOMMUNICATION FACILITIES The City Council will consider an Ordinance amending Title 17 of the Upland Municipal Code. (Staff Person: Robert Dalquest) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Hold the first reading by title only, waive further reading and introduce an Ordinance amending Title 17 of the Upland Municipal Code.
SUBSTANTIAL AMENDMENT NO. 2 TO FY 2020-2021 ACTION PLAN IN RESPONSE TO ROUND 3 OF THE CARES ACT CDBG-CV3 FUNDING The City Council will consider Substantial Amendment No. 2 to the Community Development Block Grant FY 2020-2021 Annual Action Plan. (Staff Person: Robert Dalquest) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the Substantial Amendment No. 2 to the Community Development Block Grant FY 2020-2021 Annual Action Plan; and authorize the City Manager to execute any and all necessary and related documents to implement the FY 2020-2021 CDBG-CV3 Plan in response to the CARES Act.
BUSINESS ITEMS PROCUREMENT FOR INFRASTRUCTURE PROJECTS USING COUNTY CARES ACT PROJECT FUNDS Approve the procurement of infrastructure projects with the use of CARES Act Project funds from the County of San Bernardino (County) pending submission to and approval of the projects by the County. (Staff Person: Stephen Parker)
AWARD OF BID FOR PROJECT NO. 9128, REPLACEMENT OF 7.5 MG RESERVOIR AND WATER IMPROVEMENTS (BID NO. 2020-06) Approve the plans and specifications for Project No. 9128, Replacement of 7.5 MG Reservoir & Water Improvements; award a construction contract to Gateway Pacific Contractors, Inc., in the amount of $13,465,074; and, authorize a construction contingency in the amount of $674,926, for a total amount of $14,140,000. It is further recommended that the City Council approve a Professional Services Agreement for the Construction Management of the Reservoir project with Richard Brady and Associates, Inc. in the amount of $1,197,735, and authorize the City Manager to execute the agreement. (Staff Person: Steven Nix)
APPROVAL OF COVID-19 ECONOMIC ASSISTANCE PROGRAM GUIDELINES FOR UPLAND SMALL BUSINESS SUPPORT: RENT RECOVERY PROGRAM Approve the program guidelines relative to funding Upland Small Business Support: Rent Recovery Program. (Staff Person: Robert Dalquest)
POLICY DISCUSSION CONCERNING LAND USE REGULATIONS FOR WAREHOUSE FACILITIES Provide direction on whether staff should pursue an amendment to the Zoning Code to provide more regulatory control in the entitlement process for new warehouse facilities. (Staff Person: Robert Dalquest)
SAN BERNARDINO CIVIL GRAND JURY REPORT - SELECTION OF THIRD PARTY INVESTIGATOR Select an investigator to review and investigate the basis of findings of the San Bernardino County Civil Grand Jury Report dated November 2, 2020; authorize the City Manager to execute a professional services agreement with the selected investigator; and appropriate the funds necessary to cover the expense of the investigation from the General Fund. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, December 14, 2020.
PRESENTATIONS Presentation by Upland Chamber of Commerce regarding the City of Upland Christmas Adventure
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Special Meeting Minutes of November 9, 2020 and the Regular Meeting Minutes of November 9, 2020. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1948 TO CONSIDER ZONING CODE AMENDMENT ZA 20-0001 TO REVISE CHAPTER 17.37 OF THE UPLAND MUNI CI PAL CODE REGULATING ACCESSORY DWELLING UNITS FOR COMPLIANCE WITH RECENT CHANGES TO STATE GOVERNMENT CODE SECTIONS 65852.2 AND 65852.22 Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1948 pertaining to accessory dwelling units, and finding the ordinance to be exempt from the California Environmental Quality Act. (Staff Person: Robert Dalquest) C. APPROVAL OF OCTOBER WARRANT AND PAYROLL REGISTERS Approve the October Warrant Registers (check numbers 32123-32489 and Direct Disbursements totaling $6,072,965.55 and Payroll Registers totaling $1,262,263.70 (check Numbers 161625-161643 and EFT's 23808- 24301). (Staff Person: Stephen Parker) D. TREASURY REPORT OCTOBER 2020 Receive and file the October 2020 Treasury Report. (Staff Person: Stephen Parker) E. RESIGNATION OF PERSONNEL BOARD OF REVIEW MEMBER Accept the resignation of Robert Sanderson, who serves on the Personnel Board of Review. (Staff Person: Keri Johnson) G. 2020 MILLS ACT CONTRACTS FOR NINE HISTORIC PROPERTIES Approve the Mills Act contracts for nine (9) historic properties and authorize the City Manager to execute the documents, subject to review and approval of the Mills Act contracts by the City Attorney. (Staff Person: Robert Dalquest) H. CONSIDERATION OF A RESOLUTION FOR SUBMISSION OF AN APPLICATION UNDER PER CAPITA GRANT FUNDS Adopt a Resolution approving applications for Per Capita Grant Funds to the Office of Grants and Local Services (OGALS) with the State of California Department of Parks and Recreation. (Staff Person: Stephen Parker) I. DISPOSAL OF SURPLUS EQUIPMENT Declare items as surplus, and authorize the City Manager to initiate disposal of the surplus equipment. (Staff Person: Stephen Parker) J. ACCEPTANCE OF GRANT REVIEW COMMITTEE RECOMMENDATIONS RELATIVE TO ELIGIBLE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDED COMMERCIAL REHABILITATION PROGRAM PROJECTS Accept the Grant Review Committee’s recommendation relative to eligibility and funding for Commercial Rehabilitation Program participants. (Staff Person: Robert Dalquest)
RESIGNATION OF CITY COUNCIL ADVISORY COMMITTEE MEMBERS Accept the resignations from City Council Advisory Committee Members James Breitling and Shannan Maust. (Staff Person: Keri Johnson)
PUBLIC HEARINGS CONSIDER ZONING CODE TEXT AMENDMENT NO. ZA-20-0005 FOR MINOR CHANGES TO SECTION 17.40 OF THE UPLAND MUNICIPAL CODE REGARDING WIRELESS TELECOMMUNICATION FACILITIES The City Council will consider an Ordinance amending Title 17 of the Upland Municipal Code. (Staff Person: Robert Dalquest) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Hold the first reading by title only, waive further reading and introduce an Ordinance amending Title 17 of the Upland Municipal Code.
SUBSTANTIAL AMENDMENT NO. 2 TO FY 2020-2021 ACTION PLAN IN RESPONSE TO ROUND 3 OF THE CARES ACT CDBG-CV3 FUNDING The City Council will consider Substantial Amendment No. 2 to the Community Development Block Grant FY 2020-2021 Annual Action Plan. (Staff Person: Robert Dalquest) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the Substantial Amendment No. 2 to the Community Development Block Grant FY 2020-2021 Annual Action Plan; and authorize the City Manager to execute any and all necessary and related documents to implement the FY 2020-2021 CDBG-CV3 Plan in response to the CARES Act.
BUSINESS ITEMS PROCUREMENT FOR INFRASTRUCTURE PROJECTS USING COUNTY CARES ACT PROJECT FUNDS Approve the procurement of infrastructure projects with the use of CARES Act Project funds from the County of San Bernardino (County) pending submission to and approval of the projects by the County. (Staff Person: Stephen Parker)
AWARD OF BID FOR PROJECT NO. 9128, REPLACEMENT OF 7.5 MG RESERVOIR AND WATER IMPROVEMENTS (BID NO. 2020-06) Approve the plans and specifications for Project No. 9128, Replacement of 7.5 MG Reservoir & Water Improvements; award a construction contract to Gateway Pacific Contractors, Inc., in the amount of $13,465,074; and, authorize a construction contingency in the amount of $674,926, for a total amount of $14,140,000. It is further recommended that the City Council approve a Professional Services Agreement for the Construction Management of the Reservoir project with Richard Brady and Associates, Inc. in the amount of $1,197,735, and authorize the City Manager to execute the agreement. (Staff Person: Steven Nix)
APPROVAL OF COVID-19 ECONOMIC ASSISTANCE PROGRAM GUIDELINES FOR UPLAND SMALL BUSINESS SUPPORT: RENT RECOVERY PROGRAM Approve the program guidelines relative to funding Upland Small Business Support: Rent Recovery Program. (Staff Person: Robert Dalquest)
POLICY DISCUSSION CONCERNING LAND USE REGULATIONS FOR WAREHOUSE FACILITIES Provide direction on whether staff should pursue an amendment to the Zoning Code to provide more regulatory control in the entitlement process for new warehouse facilities. (Staff Person: Robert Dalquest)
SAN BERNARDINO CIVIL GRAND JURY REPORT - SELECTION OF THIRD PARTY INVESTIGATOR Select an investigator to review and investigate the basis of findings of the San Bernardino County Civil Grand Jury Report dated November 2, 2020; authorize the City Manager to execute a professional services agreement with the selected investigator; and appropriate the funds necessary to cover the expense of the investigation from the General Fund. (Staff Person: Rosemary Hoerning)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
16. CITY MANAGER 17. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, December 14, 2020.