ORAL COMMUNICATIONS This is a time for any citizen to comment on item listed on the closed session agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit.
CLOSED SESSION A. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of California Government Code Section 54956.9) Case Name: Friends of the Upland Wetlands v. City of Upland San Bernardino County Superior Court of California Case No.CVIDS2010521 B. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (one case). C. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Secion 54956.8 Property: APNs 1046-591-13, 1046-591-12, 1046-591-11, 1046-591-10, 1046-591-09, 1046-591-08 Agency Negotiators: City Manager Hoerning and Development Services Director Dalquest Negotiating Parties: City of Upland and prospective buyers Under Negotiation: Price and terms - Instructions in dealing with prospective buyers
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Special Meeting Minutes of June 19, 2020, the Special Meeting Minutes of June 22, 2020, the Regular Meeting Minutes of June 22, 2020, and the Special Meeting Minutes of June 25, 2020. (Staff Person: Keri Johnson) B. APPROVAL OF JUNE WARRANT AND PAYROLL REGISTERS Approve the June Warrant Registers (check numbers 30575-30941 and Direct Disbursements totaling $6,497,841.40 and Payroll Registers totaling $1,430,978.79 (check Numbers 161396-161549 and EFT's 21915- 22151). (Staff Person: Londa Bock-Helms) C. TREASURY REPORT MAY 2020 Receive and file the May 2020 Treasury Report. (Staff Person: Londa Bock-Helms) D. FOURTH AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT WITH TKE ENGINEERING, INC. Authorize an amendment to the professional services agreement with TKE Engineering for an amount of $200,000 to provide map and improvement plan checking services and an additional amount of $150,000 to provide special engineering and staff augmentation services for a total amount authorized for $350,000 for fiscal year 2020/21. (Staff Person: Bob Critchfield) E. PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF STREET AND UTILITY IMPROVEMENTS ON ARROW HIGHWAY, BETWEEN BENSON AVENUE AND SAN ANTONIO AVENUE Approve a Professional Services Agreement for the preparation of street and utility improvement construction documents for Arrow Highway, between Benson Avenue and San Antonio Avenue, with KOA Corporation in the amount of $177,145.00, and authorize a contingency of $15,855.00, for a total amount of $193,000.00; and authorize the City Manager to execute the agreement. (Staff Person: Steven Nix) F. SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING AND PROJECT LIST Adopt a Resolution approving a list of projects for Fiscal Year 2020-2021 funded by SB 1: the Road Repair and Accountability Act of 2017. (Staff Person: Steven Nix) G. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ECONOLITE SYSTEMS, INC. FOR TRAFFIC SIGNAL MAINTENANCE SERVICES Approve an Amendment to the Professional Services Agreement with Econolite Systems, Inc. and authorize the City Manager to execute the amendment. (Staff Person: Steven Nix) H. AMENDMENTS TO THE PROGRAM GUIDELINES/POLICIES FOR THE UPLAND HOMELESS OUTREACH PREVENTION AND EDUCATION PROGRAM Approve and adopt the amended Program guidelines/policies with respect to the Upland – Homeless Outreach Prevention and Education (U-HOPE) Program. (Staff Person: Robert Dalquest)
CONSIDERATION TO ADOPT A RESOLUTION OF THE CI TY COUNCIL RATIFYING EXECUTIVE ORDER 2020-5 OF THE DI RECTOR OF EMERGENCY SERVICES Adopt a Resolution ratifying the Director of Emergency Services Executive Order 2020-5 permitting temporary outdoor dining until October 31, 2020 for the purpose of complying with public health orders during the local emergency caused by the COVI D-19 pandemic. It is further recommended the City Council authorize the establishment of a small business grant program to assist business with establishing suitable outdoor dining space at $1,000 per business & authorize up to $29,000 for use by the Downtown Merchant Board for private security funding in the downtown during street closure operations (through October 31, 2020). (Staff Person: Robert Dalquest)
12. PUBLIC HEARINGS A. PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FIVE-YEAR APPLICATION AND PLAN The City Council will consider adoption of a Resolution approving the City of Upland Permanent Local Housing Allocation Application and Plan. (Staff Person: Robert Dalquest) Recommendation 1) Staff presentation 2) Hold public hearing 3) Close public hearing 4) Adopt a Resolution approving the City of Upland FiveYear Permanent Local Housing Allocation (PLHA) Application and Plan; and authorize the City Manager to execute any and all necessary and related documents to implement the PLHA Application and Plan.
BUSINESS ITEMS RESOLUTION AUTHORIZING AN EXCEPTION TO THE 180 DAY WAITING PERIOD WHEN HIRING A RETIREE FOR A CRITICAL POSITION Adopt a Resolution authorizing an exception to the 180-day wait period when hiring a retiree for a critical position pursuant to Government Code Sections 7522.56 and 21224. (Staff Person: Stephen Parker)
PRESENTATION OF A HOTEL MARKET DEMAND ANALYSIS PREPARED BY KOSMONT COMPANIES Receive the presentation from a representative of Kosmont Companies, and receive and file the Hotel Market Demand Study. (Staff Person: Robert Dalquest)
POLICY DICUSSION CONCERNING THE REQUIREMENTS IN THE HISTORIC DOWNTOWN UPLAND SPECIFIC PLAN REGARDING MURALS Discuss the development standards and any modifications to the development standards to allow for non-historic art murals within the Downtown Specific Plan Area. (Staff Person: Robert Dalquest)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
ORAL COMMUNICATIONS This is a time for any citizen to comment on item listed on the closed session agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit.
CLOSED SESSION A. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph (1) of subdivision (d) of California Government Code Section 54956.9) Case Name: Friends of the Upland Wetlands v. City of Upland San Bernardino County Superior Court of California Case No.CVIDS2010521 B. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (one case). C. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Secion 54956.8 Property: APNs 1046-591-13, 1046-591-12, 1046-591-11, 1046-591-10, 1046-591-09, 1046-591-08 Agency Negotiators: City Manager Hoerning and Development Services Director Dalquest Negotiating Parties: City of Upland and prospective buyers Under Negotiation: Price and terms - Instructions in dealing with prospective buyers
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Special Meeting Minutes of June 19, 2020, the Special Meeting Minutes of June 22, 2020, the Regular Meeting Minutes of June 22, 2020, and the Special Meeting Minutes of June 25, 2020. (Staff Person: Keri Johnson) B. APPROVAL OF JUNE WARRANT AND PAYROLL REGISTERS Approve the June Warrant Registers (check numbers 30575-30941 and Direct Disbursements totaling $6,497,841.40 and Payroll Registers totaling $1,430,978.79 (check Numbers 161396-161549 and EFT's 21915- 22151). (Staff Person: Londa Bock-Helms) C. TREASURY REPORT MAY 2020 Receive and file the May 2020 Treasury Report. (Staff Person: Londa Bock-Helms) D. FOURTH AMENDMENT TO PROFESSIONAL SERVICE AGREEMENT WITH TKE ENGINEERING, INC. Authorize an amendment to the professional services agreement with TKE Engineering for an amount of $200,000 to provide map and improvement plan checking services and an additional amount of $150,000 to provide special engineering and staff augmentation services for a total amount authorized for $350,000 for fiscal year 2020/21. (Staff Person: Bob Critchfield) E. PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF STREET AND UTILITY IMPROVEMENTS ON ARROW HIGHWAY, BETWEEN BENSON AVENUE AND SAN ANTONIO AVENUE Approve a Professional Services Agreement for the preparation of street and utility improvement construction documents for Arrow Highway, between Benson Avenue and San Antonio Avenue, with KOA Corporation in the amount of $177,145.00, and authorize a contingency of $15,855.00, for a total amount of $193,000.00; and authorize the City Manager to execute the agreement. (Staff Person: Steven Nix) F. SENATE BILL 1 (SB1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT FUNDING AND PROJECT LIST Adopt a Resolution approving a list of projects for Fiscal Year 2020-2021 funded by SB 1: the Road Repair and Accountability Act of 2017. (Staff Person: Steven Nix) G. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ECONOLITE SYSTEMS, INC. FOR TRAFFIC SIGNAL MAINTENANCE SERVICES Approve an Amendment to the Professional Services Agreement with Econolite Systems, Inc. and authorize the City Manager to execute the amendment. (Staff Person: Steven Nix) H. AMENDMENTS TO THE PROGRAM GUIDELINES/POLICIES FOR THE UPLAND HOMELESS OUTREACH PREVENTION AND EDUCATION PROGRAM Approve and adopt the amended Program guidelines/policies with respect to the Upland – Homeless Outreach Prevention and Education (U-HOPE) Program. (Staff Person: Robert Dalquest)
CONSIDERATION TO ADOPT A RESOLUTION OF THE CI TY COUNCIL RATIFYING EXECUTIVE ORDER 2020-5 OF THE DI RECTOR OF EMERGENCY SERVICES Adopt a Resolution ratifying the Director of Emergency Services Executive Order 2020-5 permitting temporary outdoor dining until October 31, 2020 for the purpose of complying with public health orders during the local emergency caused by the COVI D-19 pandemic. It is further recommended the City Council authorize the establishment of a small business grant program to assist business with establishing suitable outdoor dining space at $1,000 per business & authorize up to $29,000 for use by the Downtown Merchant Board for private security funding in the downtown during street closure operations (through October 31, 2020). (Staff Person: Robert Dalquest)
12. PUBLIC HEARINGS A. PERMANENT LOCAL HOUSING ALLOCATION (PLHA) FIVE-YEAR APPLICATION AND PLAN The City Council will consider adoption of a Resolution approving the City of Upland Permanent Local Housing Allocation Application and Plan. (Staff Person: Robert Dalquest) Recommendation 1) Staff presentation 2) Hold public hearing 3) Close public hearing 4) Adopt a Resolution approving the City of Upland FiveYear Permanent Local Housing Allocation (PLHA) Application and Plan; and authorize the City Manager to execute any and all necessary and related documents to implement the PLHA Application and Plan.
BUSINESS ITEMS RESOLUTION AUTHORIZING AN EXCEPTION TO THE 180 DAY WAITING PERIOD WHEN HIRING A RETIREE FOR A CRITICAL POSITION Adopt a Resolution authorizing an exception to the 180-day wait period when hiring a retiree for a critical position pursuant to Government Code Sections 7522.56 and 21224. (Staff Person: Stephen Parker)
PRESENTATION OF A HOTEL MARKET DEMAND ANALYSIS PREPARED BY KOSMONT COMPANIES Receive the presentation from a representative of Kosmont Companies, and receive and file the Hotel Market Demand Study. (Staff Person: Robert Dalquest)
POLICY DICUSSION CONCERNING THE REQUIREMENTS IN THE HISTORIC DOWNTOWN UPLAND SPECIFIC PLAN REGARDING MURALS Discuss the development standards and any modifications to the development standards to allow for non-historic art murals within the Downtown Specific Plan Area. (Staff Person: Robert Dalquest)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.